Genota 5
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Repository Detail

 
The REPOSITORY DETAIL is used to record all information relative to each Repository held on the Address Book is comprised of four (4) sections, being:
 
Header
The Repository name and location
For recording an unlimited points of contact within a Repository
For recording an unlimited number of resources held by a Repository
For recording general information related to the Repository
 
Repository Detail
1

Organisation or Surname

The name of the repository
 
It may be the name of an organisation, a surname of a person, or the like
 
2

Other Name/s

Other names for a person if  their surname is used against  the Organisation or Surname element
 
It can also be used for organisational divisions or department at different locations
 
3

Address

The name of the city or town where the repository is located
 
4

Location button

Click select to retrieve a location from the LOCATION MASTER view
 
Selecting a location by this method will populate the TOWN, STATE, POSTAL CODE and COUNTRY data elements
 
5

Town or City

The name of the city or town that represents the location
 
6

State or Province

The state or province where the repository is located
 
7

Country

The country in  which the repository is located
 
 Select an value form the drop down list
 
8

Abbreviated Name

This is an abbreviated form of the repository name which is used in lookup lists and reports
 
When a repository is created the  first 40 characters of the ORGANISATION OR SURNAME element is copied to the Abbreviate Name element by default
 
9

Repository Links

This section of the view holds links to CONTACTS, RESOURCES and NOTES associated with the repository
 
10

Add button

Clear all elements to enable the creation of a new Address Book REPOSITORY record
 
11

Save button

Save changes to the active record
 
12

Delete button

Remove the active REPOSITORY and all associated links from file. This action cannot be reversed
 
13

Delete All button

Remove all REPOSITORIES and their associated links from file. This action cannot be reversed
 
14

Reports button

Displays the REPORT SELECTOR to enable the generation of ADDRESS BOOK reports
 
15

Parish or County

The parish or county in which the repository is located
 
16

Postal Code

The postal code as used by the country's postal service to identify the location in which the repository resides
 
17

Repository Type

Classify the repository by selecting a repository type from the drop down list
 
If an appropriate repository type does not exist on the list a values may be entered manually
 
18

Map Location

Display the location of the repository on a map
 
19

Contacts tab

Display the list of CONTACTS for the repository
 
20

Resources tab

Display the list of RESOURCES for the repository
 
 
21

Notes tab

Display NOTES for the repository